OVERVIEW

If you are interested in becoming a supplier to Wakefern Food Corporation, you must contact the appropriate Wakefern division listed below by calling or writing the Procurement Manager of that division. Direct Store Delivery suppliers should contact the appropriate product division. It is essential that you provide sufficient information about your company and the specific products you are proposing for presentation at the time of your initial contact. In the event that the Procurement Manager wishes to pursue a business relationship with your company, you will be asked to provide additional information, as required.

In the event that Wakefern or its representative requests a meeting, please bring the information requested in the following sections. The information requirements that follow are necessary for the set up of new vendors and items. Any meeting or request for information does not qualify as an approval of the supplier or any product.

NEW SUPPLIER SET UP REQUIREMENTS

All new vendors (DSD, Corporate Purchasing, Non Perishables, Perishables) are required to complete the appropriate New Vendor Forms (see Appendix #1, #2 and #3).

1. General information for Vendors (PO Vendor, AP Vendor, DSD Vendor, etc.)
2. Vendor Data File (Transportation)
3. Hold Harmless Agreement
4. Certificate of Insurance
   • Please logon to https://www.exigis.net/Wakefern/vendors to securely register with the EXIGIS Risk Management Portal to validate your insurance is compliant with the standards set forth by Wakefern. There are brief video tutorials to assist you with this tool on the portal, under the "Vendors" tab.
   • The e-mail confirmation of compliance must be provided (not the paper copy of the Certificate).
5. A sample of your company's invoice and a letter, on company letterhead, stating the remit to address for payment.
   • A sample invoice and accompanying letter are required to ensure your invoices are properly processed and paid. For all DSD vendors, item detail MUST be included on the sample invoice, including UPC. Please refer to the invoice requirements in Wakefern Accounting Guidelines located in Section 6 of the manual.
6. Reclamation Agreement
7. Letter of Agreement Regarding Guaranteed Sales/Promotions (as required - see Appendix #16)

NEW ITEM SET UP REQUIREMENTS

All new items must be approved by the Category Manager. You must provide the following information at the time of your appointment.

1. Completed New Item Forms (see Appendix #4) (DSD suppliers see Appendix #5)
2. Display/Shipper and Modular Breakdown
3. All of the following information should be available, upon request from the Category Manager.
   • Features and benefits of the product(s)
   • All marketing, merchandising and promotional plans for the product
   • IRI/ Nielsen market data, where available
   • Target customer
   • Planogram/product placement
   • All competitors in Wakefern trading areas that carry the product and sales history
   • Projected sales and profit

The Category Manager will complete the review of presented items within thirty (30) days. If you have not been notified and after the allotted number of days, you may contact the category Manager to receive the determination made on the product.

Note: Data accuracy is the responsibility of the supplier. In the event that all information provided is not correct, an administrative charge of $50 per item/per store may be assessed. Failure to complete all information on the forms will disqualify the product for consideration. All forms are listed in the Appendix of this document. Forms may be downloaded from the Wakefern web site. It is the responsibility of the supplier to visit the site to obtain the most current versions of these forms.

PRODUCT SAMPLE REQUIREMENTS

At the time of presentation, suppliers are required to provide two samples of each item presented. In the event that samples are not available, digital images of all sides of the product, along with precise item measurements are required.

• If a product sample is not provided, an image of the actual bar code and the product description is required.
• All products must possess a unique UPC code and a scannable bar code.